Functions & settings

Title, Signatory

By providing a “title” you can name or edit the process. You can use the title to find your process in the process manager. Furthermore, many of the e-mails sent by the system also reference the text entered here.

The signatory is the person who should sign the documents. This text is also used in e-mails, e.g. for salutations such as “Hello John Doe”.
inSign menu

Form editor

With the form editor, signature fields, text fields and checkboxes can be integrated into PDF documents. To add a field, drag and drop it to the appropriate location. It can still be adjusted afterwards in size and position.

Signature fields are necessary to be able to sign documents with inSign. A document can be signed as long as it contains at least one signature field.

Text fields and checkboxes are optional. These can only be added if the document does not yet have such fields. Otherwise the two buttons are not available.
inSign form field editor

Online editing

The process is transferred to another person. This person can then sign the documents and fill in any existing form fields. They will receive an e-mail containing a link to open the process. inSign will then guide them through the process. After completion, you will be notified by e-mail. You can then check the document, process it further if necessary, or archive it.

Next Signature

inSign jumps to the next signature field.

Complete process

After all signatures have been placed, the process can be completed. The documents can be handed out upon completion. The process is then sealed and cannot be reopened. After the last signature, the system asks you whether you want to complete the process. If you cancel, you can use this button to complete the process at a later point in time.


You can exit the process and return to the main screen. All changes are saved automatically. You can reopen and edit your process in the process manager at any time.

Add document

Add more documents to your process. These can be either be PDF files or images.

Photograph a document

Take a photo which will then be added to the current process automatically.

Save documents (ZIP)

All documents in the current process are downloaded as a ZIP file.

Next signature text

Searches the document for the text “Unterschrift”. This is useful if you have a document with many pages and are looking for the right place to add a signature field using the Form Editor.


The inSign settings are available both on the home page and during an operation. The two settings dialogues differ visually, but are functionally identical.


Displays the smartphone connected by the inSign app. If necessary, the smartphone can be disconnected. It can then be reconnected.

inSign electronic signature settings

Screen type

Normally, inSign automatically detects the screen type of your device. If the automatic detection fails, you can set the type of your screen manually here.

insign electronic signature settings

Access token for plugins

In our Word-Add-In, an access token is automatically generated during initial installation and entered in the plug-in settings. Should the plugin fail, a new access token can be generated here and entered into the input field “SSO-Token” within the Word-Plugin.
inSign electronic signature access token settings


German, English, Spanish, Italian, French, Czech, Polish, Dutch
inSign electronic signature language settings
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